Who Is Eligible?
We provide our conference facilities free of charge to non-profit organizations working in the health care and public policy fields. Final determination of scheduling occurs through a short application process. Applications typically receive an answer within two weeks of submitting an External Application Form. Please contact events@kff.org if you have any questions in regard to eligibility of your organization.
How To Apply
- Download and complete the application.
- External Event Application Form (MS Word). Please include any backup dates you may have for an event.
- Email the completed application to events@kff.org. Do not fax the application.
Once we receive your application, you will usually receive notice of our decision within two weeks after we receive your application.
Instructions for Approved Organizations
Please sign and return a copy of our Terms and Conditions for Use after you have received a formal approval for your event application.
Terms and Conditions of Use (.pdf)
Email to:
events@kff.org
Mail to:
Events at Kaiser Family Foundation
1330 G Street, NW
Washington, DC 20005
Or, fax to:
(202) 347-3055
Attn: Conference Coordinator
How to Apply and Schedule an Event at the Barbara Jordan Conference Center
Preliminary Site Visit: If you are not familiar with our facility, email our Conference Coordinator at events@kff.org to schedule a site visit.
Submit Drafts of Event Email Alerts, Invitations, Agendas and Publications: We review event publications and emails to verify that our facility is not misrepresented. Please submit draft press releases, invitations, email alerts, etc. for review for pre-approval to events@kff.org.
Select Caterers and other Event Vendors: Select a caterer from our approved list of caterers and notify events@kff.org of your choice.
Approved List of Caterers (.xls)
You are responsible for ordering these items from your caterer:
- Round tables (If using rounds as your setup)
- Linen
- Beverage services/breakfast, lunch, snacks, etc.
- Drinkware, flatware or dinnerware, etc.
Troubleshoot Event AV Logistics: Submit any questions you may have concerning audio visual requirements to our conference AV team.
Webcasting Requests: The Kaiser Family Foundation allows Mind and Media Inc., a local production company, access to the Foundation’s equipment. Organizations wishing to have their event videotaped and/or webcast are responsible for contacting and coordinating with Mind and Media to crew their production. Please contact Mind and Media for more information at www.mindandmedia.com.
Typical Event Planning Schedule
Unless otherwise noted, please email requested information to events@kff.org or fax it to (202) 347-3055
Two Weeks Before Your Event:
- Review your application form and revise to reflect changes in seating, agenda, audiovisual requirements and other logistics and email us the final form.
One Week Before Your Event:
- Confirm florist, equipment rental and catering arrangements and schedule deliveries and set ups with our office.
Two Working Days Prior To Your Event:
- Please submit PowerPoint presentations, videos and other audiovisual media a minimum of two working days prior to your event to our conference AV team (email will be provided to approved, confirmed organizations).
- Email or fax a final agenda as well as lists of speakers and attendees.
Day Before Your Event
- We encourage you to schedule a walk through of the facility the afternoon before your event, once it is set up, to confirm seating and equipment arrangements. You will be able to review a dry run of your presentation at that time. To schedule your walk-through please contact events@kff.org.
